Tag Archives: tools

Going to be away from the office? Do it in good taste.

20 Apr 16
lverbik
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You’re productive and you like to receive replies promptly to your emails when engaging in business. No one has time to mess around. So when the weather warms up, with it comes the inevitable surge in out-of-office replies. This can be frustrating for your customers and downright bad business if you don’t handle it properly.

Going into this busy season of absent employees, it’s a good time to look at the right ways and the wrong ways to inform the world—and your coworkers—that you’re away from your desk and vacationing your cares away. There is an etiquette around this seemingly trivial aspect of email. Here are some tips:

  • Create calendar update. Make sure that you update your Outlook calendar to reflect the dates you will be away. Set an Out of Office status and a standing Appointment for those days that you are going to be absent so that coworkers can see your calendar and schedule meetings appropriately, knowing when you are and are not available.
  • Don’t blanket the company with your out of office reminders. Send The Outlook appointment containing your Out of Office status only to the people who will truly be impacted by your absence—your manager(s) and those you work with regularly. There’s nothing more annoying than getting daily out of office reminders, so make sure to turn that off.
  • Prepare your auto responder message. In Outlook, go to Tools, and then Out of Office. Fill in your message, as well as dates and times you will be away. There are also Address book rules that should be set so that you choose who receives your notification. For example, you do not want your Out of Office email to go to external parties, which would include spammers. For security reasons keep it internal.
  • Provide some pertinent details. You’ll want to include the dates you’ll be away, and when you will return. Also mention when you will be able to reply to their message. You may be able to check emails once a day or once a week while away, so let them know, but do not over promise on this point. The fact is that you may not be able to keep your promise so it may be in your best interest to include a name and contact information of a colleague who will stand in for you in your absence.
  • Keep the details to business. Nobody wants or needs to know what you’re doing on your vacation so don’t be a braggart and assume people want to hear about your lobster dinners or parasailing adventures. Just the simple stuff from point 4 above is all you need.

We’re happy to help you find better more advantageous ways to use IT in your daily business. Contact TechnoAdvantage today for help using Outlook or other ideas to make your company run more smoothly.

Which Tech Tools Do You Need?

07 Apr 15
lverbik
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There are two things that most business owners need: more time and more money. With the right technology in place, you can get both — and ultimately improve your bottom line. Here are 5 tech tools that can help your company grow.
Cloud-based phone system (VOIP)
Rather than investing in an expensive business phone system, why not have your incoming calls go right to your smartphone? Web-based phone systems allow callers to reach you on any device through call routing. Look for services that offer professional greetings, automated menus, voicemail to email, and local business phone numbers.
Communications hub
With so many ways to communicate nowadays, it can be difficult to keep track of where specific conversations are happening. A unified cloud communications solution will keep everything in one place. Emails, instant messages and contacts all appear in the same app interface for maximum organization and efficiency.
Online payment networks
Paper checks are the old-school way of processing business to business payments, and yet many businesses still use checks, wasting money on postage and supplies. Online payment networks offer a secure, affordable way to send, and accept money directly to and from your bank account. Because these types of payments don’t involve credit cards, you’ll save on hefty transaction and service fees, too.
Screen capture software
A picture (or video) is worth a thousand words, especially in this visual age we live in. With a good screen capture software, you can save images and videos right from your desktop. Whether you need the whole screen or just a specific segment, you can save the content you need with one click. Most operating systems have a built-in screen capture tool, but there are more specialized tools out there that allow you to edit and customize before sending.
Web conferencing service
Web conferencing is the communication tool of the future for businesses with remote workers and clients who want to reduce travel expenses. These tools enable real-time meeting collaboration, sales presentations, training sessions and more. To get the most out of your Web conferencing services, find ones that go beyond basic audio and video calls and offer extras like desktop access and webinar capabilities.
Does your business need to update its technological tools? You may be hesitant to make a switch, especially if you’ve become accustomed to your current system, but if you don’t have up-to-date solutions that can make your operations more efficient, you may be wasting ever important time and money.
Though you may recognize the need for a technology update, selecting the right tech solutions for your business isn’t always an easy task.

Let Techno Advantage be your local Indianapolis area resource for all things business technology.

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The Cloud Explained Part III – A Marketing Tool

07 Oct 14
lverbik
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Now that cloud computing technology has already gone past the infancy stages, many industries are realizing the benefits it provides, and are adopting and integrating the technology to fit their businesses. One major sector that stands to benefit a lot from the cloud is marketing, as it has the ability to change the ways in which they reach and engage their audience, particularly with regard to distributing and storing mission-critical data.the benefits it provides, and are adopting and integrating the technology to fit their businesses. One major sector that stands to benefit a lot from the cloud is marketing, as it has the ability to change the ways in which they reach and engage their audience, particularly with regard to distributing and storing mission-critical data.

The most recent technology forecasts released by Forbes, Cisco, Forrester, and Gartner all reveal that there is widespread adoption of cloud computing going on worldwide. The forecasts have been unanimous in their predictions, with over one third of digital content in the world estimated to be stored in the cloud by 2016.

As for storage, it is estimated that the average data storage consumed per household will grow from 464 gigabytes in 2011 to 3.3 terabytes in 2016. Not every household will have large enough storage devices to accommodate that much data, so majority of it will be hosted on the cloud. This will result in an increase in spending towards the cloud, with the studies estimating that the global market for cloud computing will see an increase from $40.7B in 2011 to more than $241 billion in 2020.

According to Forrester’s research, majority of users in 2020 will be abandoning installed programs in favor of web-based applications. The move is not purely motivated by personal preferences as the companies themselves are pushing for migration to the cloud due to the cost savings.

One of the key effects of the cloud that will benefit digital marketing is that it has provided marketers with more venues from which to approach potential customers.  It has also allowed more individuals to become potential customers. For instance, a person who is watching TV and texting on the couch used to be out of reach of digital marketers. Now, the cloud has made it possible for the same person to access his data through his phone and his TV without even leaving the couch. There’s no need for complicated user interfaces or servers. The person is also more likely to access the Internet simply because it is now possible, making him more accessible to digital marketers.

Here are 3 reasons why marketers are migrating to the cloud:

  1. Multi-device support – with the cloud, marketers no longer need to worry about hard drives or other local storages as their files can be accessed and shared over the Internet using any internet-capable device they have on hand.
  2. Security – Security is no longer an issue with the cloud, as large and established companies have started entering the market, bringing with them their expertise and skills with regard to safeguarding the security of their customers. Additionally, marketers, no longer have to worry about losing data to a hard drive crash or acts of god, as cloud service providers have off-site backups, which means it’s almost impossible to lose data completely.
  3. Low Cost – the real crowning jewel of cloud computing technology is its cost efficiency. There’s no need to spend hundreds or thousands of dollars on setting up an infrastructure as a web enabled device and internet access is all that’s needed to get a cloud based system up and running.  as a web enabled device and internet access is all that’s needed to get a cloud based system up and running.

So, working with the cloud can lead to better marketing, more options, more security and best of all – more money!
Talk to the pros at Techno Advantage today to learn more about cloud computing solutions for your business.